Office Manager

About Public First

Public First is a public policy consultancy which offers solutions to complex policy problems faced by clients. We are a boutique, high end organisation that works in a few distinct areas of specialism and offers unparalleled expertise within these areas.

Across our business, we focus on a few main areas of work, each headed up by a highly experienced Head of Practice: Education and Skills, Levelling Up, Technology, Energy and Environment, Data and Impact, Social Policy and Polling.

Within each area of work, and more generally, we offer a range of services. We are, in effect, part think tank, part strategic advisory consultancy, part polling company, and part communications and public affairs agency.  

 

Our ideal candidate would be someone who is:

  • Dynamic and an enthusiastic team member, supporting a positive office culture
  • Proactive, hands-on and always one step ahead, confident in making sound judgements
  • Trustworthy and able to maintain confidentiality at all levels
  • Adaptable to change in a fast moving and growing organisation
  • Professional, both internally and externally facings

 

We would value the following skill sets:

  • Excellent interpersonal skills: a good listener, who can convey messages accurately and concisely, and an eye for detail
  • Experienced at managing diaries and balancing competing demands
  • Excellent organisational, administration and time management skills, with the ability to prioritise their workload and to work on their own initiative
  • Can show initiative and bring new ideas

 

Your key responsibilities would include:

The go-to-person for general office administration, including:

  • Supporting any office move
  • Ordering office and kitchen supplies, fobs/entry carbs and keys for office access
  • Liaising with Landlord, managing agents, cleaners
  • Ensuring office kitchen is operational and not afraid of unpacking a dishwasher o Ensuring Health and Safety policies are up-to date
  • Implementing and maintaining procedures/office administrative systems o Handling office and supplier payments as required o Organising meetings and managing databases o Booking transport and accommodation o Organising company events and conferences
  • Dealing with correspondence, preparing letters, presentations and reports o Renewing PF subscriptions and memberships
  • Managing any communication and interaction with Public First, guests, interviewees, new joiners, etc.
  • Any other ad-hoc duties
  • Responsible for HR support, including:
    • Ensuring that policies and procedures are regularly updated o Supporting recruitment and onboarding processes
    • Responding to ad hoc HR queries

 

Location and salary

The role is London based (we have offices in Westminster). It requires being in the office at least three days a week, with core days being Mondays and Thursdays.

Salary will depend on experience, but to give a sense of scale, we are looking at a bracket between £36-£38K.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates.

If you are interested, please send a CV and cover letter to careers@publicfirst.co.uk. Please outline clearly your experience and what you can bring to the role and the team.

 

We will be considering applications on a rolling basis until Friday 3rd May and encourage applicants to submit as soon as possible.